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Process for Inviting a Visiting Scholar

The following outlines the steps for inviting a Visiting Scholar to TU. These steps are further explained in the Visiting Scholars form, which must be completed by the hosting faculty member in advance of the scholar’s arrival on campus.

Step 1 – Begin the Inquiry Process

A scholar may contact a TU department to express interest in a visiting appointment. Such requests are typically initiated when the scholar is applying for a scholarship, fellowship, or similar award for support of his or her research. In such cases, a TU faculty member must agree to host the scholar. The sponsoring faculty may issue a letter of invitation sufficient for a scholars’ application for an external award, but faculty must first consult with the appropriate dean. The sponsoring faculty may make no commitments of TU resources without express approval by the dean.

Step 2 – Invite the Visiting Scholar to TU

All Visiting Scholars will receive a zero-pay contract, initiated by the invitation of the appropriate college dean. Only Visiting Scholars issued a zero-pay contract by the appropriate dean will receive a TU ID, e-mail address, and otherwise have official status with the university during their period of stay. The zero-pay contract will outline the terms of the Visiting Scholar’s appointment and any associated campus privileges.

Step 3 – Notify the Appropriate Offices and Schools

Office of Research and Sponsored Research: If the Visiting Scholar receives funding from an externally funded grant and/or is an international scholar, the responsible TU faculty member should notify the Office of Research and Sponsored Research.

Graduate School: If the Visiting Scholar will require access to classes for credit or auditing, the hosting faculty will be required to obtain permission from the Graduate School.

International Student Services: If the Visiting Scholar is not a US-citizen, the hosting faculty member must notify the Office of International Student Services in order to request the documents required for the Visiting Scholar to apply for a visa.

English Language Verification: The US State Department has implemented new requirements for verifying the English language proficiency of foreign scholars obtaining a J-1 visa. The Visiting Scholar Form details the options for completing verification. Hosting faculty must consult with the Office of International Student Services regarding appropriate documentation that visiting scholars meet this new requirement.

Step 4 – Secure Housing

In most cases, housing will be the responsibility of the hosting department or college. Given the demands for on-campus housing, hosts should not assume that they will be able to secure an apartment or other accommodation on campus. The university does own two two-bedroom houses that may be used by Visiting Scholars who are at TU for at least one month. They are available on a first-come, first-served basis and can be reserved through the Center for Global Education.

This Visiting Scholar form must be completed by the hosting faculty member and circulated to all of the indicated people. This form is required in order for a College Dean to issue a zero-pay contract.